Events executive (maternity cover)

Job title: Events Executive

Reports to: Head of Events

Other reports: Event Manager

NABS team: Fundraising

Direct reports: None

Job level: Executive

Employment term: Maternity cover, 12 months Fixed Term Contract.

How to apply: Send CV and cover letter to Francesca Gelardi, Events Manager

Deadline: 7 February

ABOUT NABS

NABS is the charity at the heart of the advertising, media and marketing community.
We are dedicated to advancing mental wellness in our community – through the good times and the tough times, we’re here to support people, both professionally and personally.

We do this by:
1. Connecting people and communities across the industry to network, learn, and drive change.
2. Developing the skills and mindsets essential for thriving in the industry.
3. Supporting individuals with assistance and guidance to maintain balance, beginning with our Advice Line. Our team offers compassionate chats, expert guidance, and tailored information to address both work and life challenges.

Our organisational values are: accessible, collaborative, empowering, heartfelt support,
impartial, and valuing equality and diversity.

NABS is a registered charity: Charity registration number 1070556

JOB PURPOSE

To work closely with the Head of Events and Events Manager in the planning, review, development and delivery of a portfolio of new and existing events, according to NABS’ organisational strategy.

To provide event administration, coordination and event management support across a portfolio of NABS events.

o provide general office support as part of the wider NABS office support team. This adhoc support will be jointly shared with other executive roles

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

· To support the Events team on a portfolio of events, virtual and offline, delivering against objectives and income targets.
• To provide administrative and organisational support across all elements of NABS event activity, with day-to-day tasks such as; guest list compilation, booking form processing, diary meetings and planning, database updates and post event evaluations.
• To manage and lead on smaller NABS events, as and when the strategy requires supporting the team objectives.
• To provide administrative support across NABS event committees made up of senior industry stakeholders, such as diary management, creating meeting agendas, committee minutes and follow up emails with action points.
• To provide technical support on virtual events with platforms such as Teams & Zoom.
• To help drive NABS events through a range of marketing activity.
• To manage supporter queries, providing high levels of care across email, phone and face-to-face meetings with all external partners and NABS clients.
• To liaise with a range of external supporters, stakeholders and third party suppliers to deliver successful fundraising and engagement initiatives for NABS.
• Providing support to the Head of Events/Events Manager with general financial administration relating to event invoicing and keeping up to date with payment queries.
• Ensure high standards of operations across NABS procedures and data recording.
• Database management – ensuring that all event activity is inputted correctly and stored in the right way across NABS according to strategy, is up to date and in accordance with GDPR.
• Providing general office support as part of the NABS office support team.
• Ensuring full utilisation of the NABS HR system as required and adopting NABS policies to ensure fair and equitable ways of working.

ADDITIONAL ROLE REQUIREMENTS

· This role will require travel across London and on occasion, within the UK, on a planned basis.

· Some late evening or weekend work will be required for supporting NABS events and during busy periods, particularly in the run up to large scale events. Where you are required to work late at NABS events, NABS offers a time in lieu policy to help support this requirement.

EXTERNAL GUIDANCE:

· Dependent of requirement and need, this role will be supported with external direction, through mentoring or informal guidance

SKILLS AND EXPERIENCE

Essential criteria:

• One years’ administration experience with some experience of supporting or planning events.
• High levels of organisation and accuracy across administrative and coordination tasks with a strong attention to detail.
• An accurate and timely record keeper.
• Great interpersonal skills including strong verbal and written skills.
• Ability to work under pressure and deliver to tight event deadlines.
• Computer literate with a very good understanding and working knowledge of databases and Microsoft Office 365.
• A commitment to working within NABS stated values and a desire to work for a charity that supports the advertising industry’s wellbeing.
• Good knowledge of virtual event platforms.

Desirable criteria:

· Raiser’s Edge database experience.

· Evidence of continued professional development.

· Good working knowledge of the advertising and media industry including its changing landscape and demonstrable understanding of the structure of agencies and media owners.

Diversity, Equity, and Inclusion at NABS

We encourage applications from individuals from under-represented groups to apply for this role.

We believe that everyone has the right to be their true selves at work, to have opportunity, to be accepted and to be part of a community.

We know that difference brings creativity, experience, varying perspectives and that this enables us to collectively do our best work.

We put people first by championing, promoting, and supporting the wellbeing of our teams and are a proud equal opportunities employer.

We are also on our own journey and are challenging our own culture and systemic behaviours and if you join our team, you will be part of an organisation that is working towards becoming more equitable and is committed to making an inclusive culture for everyone.